Expenses Management

Under UNDP’s expense policy, expenses are recognized and recorded when goods and services are received by UNDP. A corresponding liability to pay is created at the time of recognition. The following categories of transactions are classified as expense: 

• Goods (e.g. supplies)
• Services (e.g. utilities, consultants)
• Payments for Operating Leases
• Employee benefits (e.g. salaries, ASHI, leave)
• Use of plant, property and equipment (e.g. buildings, vehicles, computers depreciation)
• Finance costs (e.g. bank charges, fees)
• Transfers/grants (e.g. microfinance grants)

Refer to UNDP Programme and Operations Policies and Procedures (POPP) on Expense Management for detailed policies and procedures, including the following subject areas:

• Raising E-requisitions 
• Creating and Approving Vendors
• Purchase Orders/Commitments
• Receipt of Goods/Services 
• Accounts Payable
• Disbursing Funds (Making Payments)
• Regular Maintenance and Closure of Purchase Orders (POs)
• Regular Maintenance of Accounts Payable
• Petty Cash (PC)
• Prepayments
• Hospitality Expense

Also, refer to:

• OnDemand Accounts Payable
• IPSAS: Guidance Note on Expense