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Functional Areas
- Principal Recipient Start-Up
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Legal Framework
- Overview
- Project Document
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The Grant Agreement
- UNDP-Global Fund Grant Regulations
- Grant Confirmation
- Grant Confirmation: Face Sheet
- Grant Confirmation: Conditions
- Grant Confirmation: Conditions Precedent (CP)
- Grant Confirmation: Special Conditions (SCs)
- Grant Confirmation: Schedule 1, Integrated Grant Description
- Grant Confirmation: Schedule 1, Performance Framework
- Grant Confirmation: Schedule 1, Summary Budget
- Implementation Letters and Performance Letters
- Agreements with Sub-recipients
- Agreements with Sub-sub-recipients
- Signing Legal Agreements and Requests for Disbursement
- Language of the Grant Agreement and other Legal Instruments
- Amending Legal Agreements
- Other Legal and Implementation Considerations
- Legal Framework for Other UNDP Support Roles
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Health Product Management
- Overview - Health Product Management
- UNDP Quality Assurance Policy
- Product Selection
- Quantification and Forecasting
- Supply Planning of Health Products
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Sourcing and regulatory aspects
- Global Health Procurement Center (GHPC)
- Development of List of Health Products
- Development of the Health Procurement Action Plan (HPAP)
- Health Procurement Architecture
- Local Procurement of health products
- Procurement of Pharmaceutical Products
- Procurement of non-pharmaceutical Health Products
- Other Elements of the UNDP Procurement Architecture
- Submission of GHPC CO Procurement Request Form
- Guidance on donations of health products
- International freight, transit requirements and use of INCOTERMS
- Inspection and Receipt
- Storage
- Inventory Management
- Distribution
- Quality monitoring of health products
- Waste management
- Rational use
- Pharmacovigilance
- Risk Management for PSM of health products
- Compliance with the Global Fund requirements
- UNDP Health PSM Roster
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Financial Management
- Overview
- Grant-Making and Signing
- Grant Implementation
- Sub-recipient Management
- Grant Reporting
- Grant Closure
- CCM Funding
- Import duties and VAT / sales tax
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Monitoring and Evaluation
- Overview
- Differentiation Approach
- Monitoring and Evaluation Components of Funding Request
- Monitoring and Evaluation Components of Grant Making
- M&E Components of Grant Implementation
- Sub-Recipient Management
- Grant Reporting
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Capacity development and transition, strengthening systems for health
- Overview
- Interim Principal Recipient of Global Fund Grants
- A Strategic Approach to Capacity Development
- Resilience and Sustainability
- Legal and Policy Enabling Environment
- Functional Capacities
- Capacity Development and Transition
- Transition
- Capacity Development Objectives and Transition Milestones
- Capacity Development Results - Evidence From Country Experiences
- Capacity development and Transition Planning Process
- Capacity Development and Transition - Lessons Learned
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Risk Management
- Overview
- Introduction to Risk Management
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Risk Management in the Global Fund
- Global Fund Risk Management Framework
- Local Fund Agent
- Challenging Operating Environment (COE) Policy
- Additional Safeguard Policy
- Global Fund Risk Management Requirements for PRs
- Global Fund Risk Management Requirements During Funding Request
- Global Fund Review of Risk Management During Grant Implementation
- Risk management in UNDP
- Risk Management in UNDP-managed Global Fund projects
- UNDP Risk Management Process
- Risk management in crisis settings
- Audit and Investigations
- Human rights, key populations and gender
- Human resources
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Grant closure
- Overview
- Terminology and Scenarios for Grant Closure Process
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Steps of Grant Closure Process
- 1. Global Fund Notification Letter 'Guidance on Grant Closure'
- 2. Preparation and Submission of Grant Close-Out Plan and Budget
- 3. Global Fund Approval of Grant Close-Out Plan
- 4. Implementation of Close-Out Plan and Completion of Final Global Fund Requirements (Grant Closure Period)
- 5. Operational Closure of Project
- 6. Financial Closure of Project
- 7. Documentation of Grant Closure with Global Fund Grant Closure Letter
Revenue Management
UNDP’s revenue management policies and procedures with respect to non-core resources are summarized below. These policies ensure that revenue is recorded, receivables are raised, and the handling of cash and receipts and the application of income is consistent, timely and accurate.
- Revenue is recognized upon signature of the contribution agreement by both parties. Instalments are recognized as revenue based either on dates in the schedule of payments of the agreement, or the clause in the agreement that governs when an agreement becomes binding. For Global Fund grants, revenue is recognized upon signature of the Grant Agreement if there are no major deviation from the GF framework agreement and grant confirmation letter.
- Therefore, it is important that the Country offices to submit the grant agreements, its amendments to The Global Shared Service Centre (GSSC) through UNall.
- Country Offices (COs) submit all agreements and any necessary supporting documents as soon as possible through UNall.
- The GSSC reviews the donor agreement submitted thru UNall and enters it in Quantum. The GSSC records revenue and creates the accounts receivables based on the projected cash disbursement milestones and conditions in each agreement. The contract is recorded in the currency indicated in the agreement. After the contract is created by the GSSC, the Contracts Module generates a contract reference number and communicated to the CO by the GSSC.
- Application of grant funds against Accounts Receivable (ARs) is handled by GSSC.
- Where an agreement has been amended with the approval of the donor, such amendment needs to be communicated to GSSC staff via UNall in a timely fashion. The GSSC then reflects these amendment(s) in the Contracts Module. A copy of the amended agreement should be uploaded to the DMS for the GSSC to process the amendment.
- COs should regularly review the Quantum revenue management reports, pending milestones and proactively follow up with the GF in order to receive the funds on time.
- It is important that COs promptly submit a request in UNall if there are any changes to the agreements or completion of milestone conditions, to ensure that revenue is accurately and completely recorded in financial statements.
Refer to the following guidelines:
- UNDP POPP on Non-Core Contributions
- UNDP POPP on Revenue Management Guidance: Global Fund Revenue
- UNDP POPP on Revenue Management Accounts Receivable
The process with respect to the Global Fund is detailed in the next sections. The same process would also apply to CCMs, FAs and Fund Administrators.
Resources
Author: UNDP UNDP-POPP Language: English Type: Policies, procedures and guidance Topic: Grant Implementation