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Revenue Management

UNDP’s revenue management policies and procedures with respect to non-core resources are summarized below. These policies ensure that revenue is recorded, receivables are raised, and the handling of cash and receipts and the application of income is consistent, timely and accurate.

  • Revenue is recognized upon signature of the contribution agreement by both parties. Instalments are recognized as revenue based either on dates in the schedule of payments of the agreement, or the clause in the agreement that governs when an agreement becomes binding. For Global Fund grants, revenue is recognized upon signature of the Grant Agreement if there are no major deviation from the GF framework agreement and grant confirmation letter.
  • Therefore, it is important that the Country offices to submit the grant agreements, its amendments to The Global Shared Service Centre (GSSC) through UNall.
  • Country Offices (COs) submit all agreements and any necessary supporting documents as soon as possible through UNall.
  • The GSSC reviews the donor agreement submitted thru UNall and enters it in Quantum. The GSSC records revenue and creates the accounts receivables based on the projected cash disbursement milestones and conditions in each agreement. The contract is recorded in the currency indicated in the agreement. After the contract is created by the GSSC, the Contracts Module generates a contract reference number and communicated to the CO by the GSSC.
  • Application of grant funds against Accounts Receivable (ARs) is handled by GSSC.
  • Where an agreement has been amended with the approval of the donor, such amendment needs to be communicated to GSSC staff via UNall in a timely fashion. The GSSC then reflects these amendment(s) in the Contracts Module. A copy of the amended agreement should be uploaded to the DMS for the GSSC to process the amendment.
  • COs should regularly review the Quantum revenue management reports, pending milestones and proactively follow up with the GF in order to receive the funds on time.
  • It is important that COs promptly submit a request in UNall if there are any changes to the agreements or completion of milestone conditions, to ensure that revenue is accurately and completely recorded in financial statements.

Refer to the following guidelines:

The process with respect to the Global Fund is detailed in the next sections. The same process would also apply to CCMs, FAs and Fund Administrators.

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