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The purpose of the ‘grant closure’ process is ensure the orderly closure of Global Fund grants managed by UNDP Country Offices (COs) that are acting as Principal Recipient (PR) to Global Fund grants. The Global Fund and UNDP have agreed at the corporate level on the approach to closing UNDP-managed Global Fund grants, with modified guidance and templates to be used specifically for UNDP-managed grants. The main guiding document is Global Fund Notification Letter ‘Guidance on Grant Closure’.

The closure process typically begins six to nine months prior to the end of the implementation period. It is prompted when the CO receives the Global Fund Notification Letter “Guidance for Grant Closure’ and begins with the submission of a close-out plan and budget. The grant’s final funding decision is approved at the same time as the close-out plan. Following the last disbursement, the grant is placed in financial closure. Once all closure documentation has been submitted the grant is placed in final administrative closure and is de-activated from all Global Fund systems.

The guidance provided in this section of the Manual reflects Global Fund policies and procedures. Please refer to the Operational Policy Note (OPN) on Grant Closures in the Global Fund Operational Policy Manual for further guidance.

UNDP CO serving as PR should also ensure that the relevant requirements of the UNDP Programme and Operations Policies and Procedures (POPP) are also met, including the completion of the Final Project Review and Lessons Learned Report.

Additional guidance to support this area of work are also available through resources listed below:

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