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Functional Areas
- Audit and Investigations
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Capacity development and transition, strengthening systems for health
- A Strategic Approach to Capacity Development
- Capacity Development and Transition - Lessons Learned
- Capacity development and Transition Planning Process
- Capacity Development and Transition
- Capacity Development Objectives and Transition Milestones
- Capacity Development Results - Evidence From Country Experiences
- Functional Capacities
- Interim Principal Recipient of Global Fund Grants
- Legal and Policy Enabling Environment
- Overview
- Resilience and Sustainability
- Transition
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Financial Management
- CCM Funding
- Grant Closure
- Grant Implementation
- Grant-Making and Signing
- Grant Reporting
- Overview
- Sub-recipient Management
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Grant closure
- Overview
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Steps of Grant Closure Process
- 1. Global Fund Notification Letter 'Guidance on Grant Closure'
- 2. Preparation and Submission of Grant Close-Out Plan and Budget
- 3. Global Fund Approval of Grant Close-Out Plan
- 4. Implementation of Close-Out Plan and Completion of Final Global Fund Requirements (Grant Closure Period)
- 5. Operational Closure of Project
- 6. Financial Closure of Project
- 7. Documentation of Grant Closure with Global Fund Grant Closure Letter
- Terminology and Scenarios for Grant Closure Process
- Human resources
- Human rights, key populations and gender
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Legal Framework
- Agreements with Sub-sub-recipients
- Amending Legal Agreements
- Implementation Letters and Management Letters
- Language of the Grant Agreement and other Legal Instruments
- Legal Framework for Other UNDP Support Roles
- Other Legal and Implementation Considerations
- Overview
- Project Document
- Signing Legal Agreements and Requests for Disbursement
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The Grant Agreement
- Grant Confirmation: Conditions Precedent (CP)
- Grant Confirmation: Conditions
- Grant Confirmation: Face Sheet
- Grant Confirmation: Limited Liability Clause
- Grant Confirmation: Schedule 1, Integrated Grant Description
- Grant Confirmation: Schedule 1, Performance Framework
- Grant Confirmation: Schedule 1, Summary Budget
- Grant Confirmation: Special Conditions (SCs)
- Grant Confirmation
- UNDP-Global Fund Grant Regulations
- Monitoring and Evaluation
- Principal Recipient Start-Up
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Procurement and Supply Management
- Development of List of Health Products and Procurement Action Plan
- Distribution and Inventory Management
- Overview
- Price and Quality Reporting (PQR) System
- Procurement of Non-health Products and Services
- Procurement of Pharmaceutical and Other Health Products
- Quality Control
- Rational use of Medicines and Pharmacovigilance Systems
- Strengthening of PSM Services and Risk Mitigation
- UNDP Health PSM Roster
- UNDP Quality Assurance Policy and Plan
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Reporting
- Communicating Results
- Grant Performance Report
- Overview
- Performance-based Funding and Disbursement Decision
- PR and Coordinating Mechanism (CM) Communication and Governance
- Reporting to the Global Fund
- UNDP Corporate Reporting
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Risk Management
- Common Risks Identified in Global Fund Programmes
- Global Fund Risk Management
- Introduction to Risk Management
- Overview
- Risk Management in High Risk Environments
- Risk Management in UNDP-managed Global Fund Grants
- Risk management in UNDP
- UNDP Risk Management in the Global Fund Portfolio
- Sub-Recipient Management
Grant Confirmation: Face Sheet
A Grant Confirmation sets forth a face sheet that requires Country Office (COs) to fill in information specific to their programme. The COs must, among other things, indicate the following:
- Implementation period dates (cell #3.7): These are the dates on which programme activities during the relevant implementation period (e.g. grant extension) will formally commence and end. They should be in line with UNDP’s fiscal year, which runs from 1 January to 31 December. Should a different period be requested by the Global Fund, please consult the UNDP Legal Office (LO) and the UNDP Global Fund/Health Implementation Support Team.
- Grant funds (cell #3.6): This line indicates the maximum grant amount, the ceiling up to which UNDP can request disbursement during the current implementation period. This amount does not include any cash balance that may remain with UNDP from the previous implementation period or from another grant in the case of consolidation. This means that the grant budget may be for a higher amount than that indicated in the face sheet, as it may include the grant funds (i.e. the amount allocated for the current implementation period) and, for example, cash balance from the previous implementation. As a general principle, a footnote should be added to the summary budget indicating that a part of the budget is being funded by available in-country cash balances and stipulating the amount of cash balance.
- Grant currency: For the purposes of UNDP reporting and Atlas requirements, the US dollar is the preferred currency of the grant. However, the grant may also be in EURO. One or the other currency should be indicated in the face sheet. If there is an attempt by the Global Fund to enter another currency, the matter should be referred to the UNDP Global Fund/Health Implementation Support Team.
In addition to the face sheet, the Global Fund online system (SalesForce) necessitates that two additional forms be filled out: the bank account information form and the contact information form. The advantage of these forms is that they can be updated at any time, without the need for an implementation letter to be issued, as was the case prior to 2014. Further guidance on banking arrangements is available in the financial management section of the Manual.
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