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Functional Areas
- Audit and Investigations
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Capacity development and transition, strengthening systems for health
- A Strategic Approach to Capacity Development
- Capacity Development and Transition - Lessons Learned
- Capacity development and Transition Planning Process
- Capacity Development and Transition
- Capacity Development Objectives and Transition Milestones
- Capacity Development Results - Evidence From Country Experiences
- Functional Capacities
- Interim Principal Recipient of Global Fund Grants
- Legal and Policy Enabling Environment
- Overview
- Resilience and Sustainability
- Transition
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Financial Management
- CCM Funding
- Grant Closure
- Grant Implementation
- Grant-Making and Signing
- Grant Reporting
- Import duties and VAT / sales tax
- Overview
- Sub-recipient Management
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Grant closure
- Overview
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Steps of Grant Closure Process
- 1. Global Fund Notification Letter 'Guidance on Grant Closure'
- 2. Preparation and Submission of Grant Close-Out Plan and Budget
- 3. Global Fund Approval of Grant Close-Out Plan
- 4. Implementation of Close-Out Plan and Completion of Final Global Fund Requirements (Grant Closure Period)
- 5. Operational Closure of Project
- 6. Financial Closure of Project
- 7. Documentation of Grant Closure with Global Fund Grant Closure Letter
- Terminology and Scenarios for Grant Closure Process
- Human resources
- Human rights, key populations and gender
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Legal Framework
- Agreements with Sub-recipients
- Agreements with Sub-sub-recipients
- Amending Legal Agreements
- Implementation Letters and Performance Letters
- Language of the Grant Agreement and other Legal Instruments
- Legal Framework for Other UNDP Support Roles
- Other Legal and Implementation Considerations
- Overview
- Project Document
- Signing Legal Agreements and Requests for Disbursement
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The Grant Agreement
- Grant Confirmation: Conditions Precedent (CP)
- Grant Confirmation: Conditions
- Grant Confirmation: Face Sheet
- Grant Confirmation: Schedule 1, Integrated Grant Description
- Grant Confirmation: Schedule 1, Performance Framework
- Grant Confirmation: Schedule 1, Summary Budget
- Grant Confirmation: Special Conditions (SCs)
- Grant Confirmation
- UNDP-Global Fund Grant Regulations
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Monitoring and Evaluation
- Differentiation Approach
- Monitoring and Evaluation Components of Funding Request
- M&E Components of Grant Implementation
- Monitoring and Evaluation Components of Grant Making
- Overview
- Principal Recipient Start-Up
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Health Product Management
- UNDP Quality Assurance Policy
- Compliance with the Global Fund requirements
- Distribution
- Inspection and Receipt
- International freight, transit requirements and use of INCOTERMS
- Inventory Management
- Overview - Health Product Management
- Pharmacovigilance
- Product Selection
- Quality monitoring of health products
- Quantification and Forecasting
- Rational use
- Risk Management for PSM of health products
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Sourcing and regulatory aspects
- Development of List of Health Products
- Development of the Health Procurement Action Plan (HPAP)
- Global Health Procurement Center (GHPC)
- Guidance on donations of health products
- Health Procurement Architecture
- Local Procurement of health products
- Other Elements of the UNDP Procurement Architecture
- Procurement of non-pharmaceutical Health Products
- Procurement of Pharmaceutical Products
- Submission of GHPC CO Procurement Request Form
- Storage
- Supply Planning of Health Products
- UNDP Health PSM Roster
- Waste management
- Grant Reporting
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Risk Management
- Introduction to Risk Management
- Overview
- Risk management in crisis settings
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Risk Management in the Global Fund
- Additional Safeguard Policy
- Challenging Operating Environment (COE) Policy
- Global Fund Review of Risk Management During Grant Implementation
- Global Fund Risk Management Framework
- Global Fund Risk Management Requirements During Funding Request
- Global Fund Risk Management Requirements for PRs
- Local Fund Agent
- Risk management in UNDP
- Risk Management in UNDP-managed Global Fund projects
- UNDP Risk Management Process
- Sub-Recipient Management
Global Fund Risk Management Requirements for PRs
Once UNDP is confirmed as interim Principal Recipient (PR), the capacity of the local UNDP office is assessed during the grant negotiation phase, through a UNDP tailored Global Fund Capacity Assessment Tool (2023) (CAT examples are available here). Therefore, the grant is ultimately approved on the basis of a positive assessment of local UNDP Office capacities to implement the grant and effectively manage risks.
The UNDP-GF Framework Agreement (2023) Article 2, Annex A, states that:
“The Principal Recipient will implement or oversee the implementation of the Program in accordance with UNDP regulations, rules, policies and procedures and decisions of the UNDP Governing Bodies, as well as the terms and conditions of the relevant Grant Agreement. The Principal Recipient will be responsible and accountable to the Global Fund for all resources it receives under the relevant Grant Agreement and for the results that are to be accomplished.”
It is therefore expected that standard UNDP’s internal controls systems, policies, and regulations, as set out in UNDP’s Programme and Project Management (POPP), are used to provide the appropriate level of assurance throughout the design and the implementation of the Global Fund grant.
The UNDP-GF Framework Agreement (2023), includes new provisions for the prevention and management of Sexual Exploitation, abuse and harassment (SEAH). These further define UNDP’s standard SEAH provisions and clarify the standards that apply to SEAH prevention and management when implementing Global Fund resources. Details are provided in the UNDP risk management measures during grant formulation and UNDP risk management measures during grant implementation sections of this Manual.
To support Country Offices, UNDP has developed a number of stand-alone risk management tools for a risk-informed implementation of Global-Fund-funded projects. These are listed in the Risk management architecture for UNDP-implemented Global Fund projects section of this Manual and are in addition to standard UNDP risk management procedures, as listed in POPP and mapped here.
When selected as PR, UNDP is entrusted with Global Fund resources, and it is therefore fully accountable in ensuring that (i) the funds are efficiently and effectively directed to achieving programmatic results and reaching people in need and (ii) programmatic and financial data are accurate, timely and complete. UNDP accountability also extends to the management of risks related to the activities implemented by the Sub-Recipients (and their Sub-Sub-Recipients) contracted by UNDP.
Therefore, where Sub-Recipients are involved, the Principal Recipient has the responsibility to manage the Sub-Recipients. In managing the SRs, UNDP is also responsible for managing the Sub-Sub-Recipients (SSRs) and risks that can emerge from the engagement between SRs and SSRs. For more details on SR selection, capacity assessment requirements and process, refer to the Sub-Recipient Management section of this Manual.
Additional guidance to support this area of work are also available through a number of resources listed below:
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