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Functional Areas
- Audit and Investigations
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Capacity development and transition, strengthening systems for health
- A Strategic Approach to Capacity Development
- Capacity Development and Transition - Lessons Learned
- Capacity development and Transition Planning Process
- Capacity Development and Transition
- Capacity Development Objectives and Transition Milestones
- Capacity Development Results - Evidence From Country Experiences
- Functional Capacities
- Interim Principal Recipient of Global Fund Grants
- Legal and Policy Enabling Environment
- Overview
- Resilience and Sustainability
- Transition
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Financial Management
- CCM Funding
- Grant Closure
- Grant Implementation
- Grant-Making and Signing
- Grant Reporting
- Import duties and VAT / sales tax
- Overview
- Sub-recipient Management
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Grant closure
- Overview
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Steps of Grant Closure Process
- 1. Global Fund Notification Letter 'Guidance on Grant Closure'
- 2. Preparation and Submission of Grant Close-Out Plan and Budget
- 3. Global Fund Approval of Grant Close-Out Plan
- 4. Implementation of Close-Out Plan and Completion of Final Global Fund Requirements (Grant Closure Period)
- 5. Operational Closure of Project
- 6. Financial Closure of Project
- 7. Documentation of Grant Closure with Global Fund Grant Closure Letter
- Terminology and Scenarios for Grant Closure Process
- Human resources
- Human rights, key populations and gender
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Legal Framework
- Agreements with Sub-recipients
- Agreements with Sub-sub-recipients
- Amending Legal Agreements
- Implementation Letters and Performance Letters
- Language of the Grant Agreement and other Legal Instruments
- Legal Framework for Other UNDP Support Roles
- Other Legal and Implementation Considerations
- Overview
- Project Document
- Signing Legal Agreements and Requests for Disbursement
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The Grant Agreement
- Grant Confirmation: Conditions Precedent (CP)
- Grant Confirmation: Conditions
- Grant Confirmation: Face Sheet
- Grant Confirmation: Schedule 1, Integrated Grant Description
- Grant Confirmation: Schedule 1, Performance Framework
- Grant Confirmation: Schedule 1, Summary Budget
- Grant Confirmation: Special Conditions (SCs)
- Grant Confirmation
- UNDP-Global Fund Grant Regulations
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Monitoring and Evaluation
- Differentiation Approach
- Monitoring and Evaluation Components of Funding Request
- M&E Components of Grant Implementation
- Monitoring and Evaluation Components of Grant Making
- Overview
- Principal Recipient Start-Up
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Health Product Management
- UNDP Quality Assurance Policy
- Compliance with the Global Fund requirements
- Distribution
- Inspection and Receipt
- International freight, transit requirements and use of INCOTERMS
- Inventory Management
- Overview - Health Product Management
- Pharmacovigilance
- Product Selection
- Quality monitoring of health products
- Quantification and Forecasting
- Rational use
- Risk Management for PSM of health products
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Sourcing and regulatory aspects
- Development of List of Health Products
- Development of the Health Procurement Action Plan (HPAP)
- Global Health Procurement Center (GHPC)
- Guidance on donations of health products
- Health Procurement Architecture
- Local Procurement of health products
- Other Elements of the UNDP Procurement Architecture
- Procurement of non-pharmaceutical Health Products
- Procurement of Pharmaceutical Products
- Submission of GHPC CO Procurement Request Form
- Storage
- Supply Planning of Health Products
- UNDP Health PSM Roster
- Waste management
- Grant Reporting
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Risk Management
- Introduction to Risk Management
- Overview
- Risk management in crisis settings
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Risk Management in the Global Fund
- Additional Safeguard Policy
- Challenging Operating Environment (COE) Policy
- Global Fund Review of Risk Management During Grant Implementation
- Global Fund Risk Management Framework
- Global Fund Risk Management Requirements During Funding Request
- Global Fund Risk Management Requirements for PRs
- Local Fund Agent
- Risk management in UNDP
- Risk Management in UNDP-managed Global Fund projects
- UNDP Risk Management Process
- Sub-Recipient Management
The Sub-recipient Agreement
Following the selection process, UNDP engages Sub-recipients (SRs) by entering into binding legal agreements with them (SR agreements). The SR Agreement should be prepared using the relevant Template SR Agreement approved by the UNDP Office of Legal Services (OLS). There are different Template SR Agreements depending on the type of entity to be engaged.
If the SR is a government entity, there is a Template SR Agreement for Government Entities, available in English, French and Spanish. There are also Special Conditions to be included in the SR Agreement for those SRs that will receive/manage assets from previous PR/SRs, available in English, French and Spanish. Please note that the document on the Special Conditions includes two sections, one that relates to assets and one that relates to any additional special conditions that COs might want to include in the SR Agreement.
If the SR is a Civil Society Organization (CSO), there is a Template SR Agreement for CSOs, available in English, French and Spanish.
If the SR is a UN entity, there is a Template SR Agreement between UNDP and a UN entity SR, available in English.
The SR Agreement template is consistent with the terms of the UNDP-Global Fund Framework Agreement and Grant Regulations, and also ensures compliance with UNDP rules, policies and procedures. Therefore, deviations from the Standard Terms and Conditions of the SR Agreement Templates are to be discouraged by UNDP. However, where an SR insists on making deviations to the STCs of the SR Agreement Template, the UNDP Country Office (CO) should liaise with Global Fund Partnership and Health Systems Team (GFPHST) to obtain written approval from the OLS for any such deviations. Likewise, if any Special Conditions or Conditions Precedent are to be included in the SR Agreement, the CO should liaise with GFPHST to obtain written approval for any such conditions.
The Work plan to be annexed to the SR Agreement is based primarily on the proposal submitted by the SR. However, the CO may decide to have discussions/negotiations with the SR regarding particular aspects of the proposal, to modify the proposed Workplan. Discussions can encompass programmatic and performance indicators and financial issues. Negotiations are generally conducted between the designated person in the project management unit (PMU) and the authorized representative(s) of the SR.
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Any substantive departures from the model SR agreements should be approved by the UNDP Global Fund Partnership and Health Systems Team (GFPHST) for programmatic issues and by the Legal Office (LO) for legal issues.[1]
The SR work plan, budget and performance framework (PF) form essential parts of the SR agreement and should be attached as annexes. While the SR activities may be part of a larger programme being carried out by the SR, the work plan, budget and PF should extrapolate only Global Fund activities. This means that, while SR targets and detailed budgets can be considered during grant-making, following grant signing between UNDP and the Global Fund it is necessary to ensure that targets agreed with SRs aggregate to the final PF agreed between UNDP and the Global Fund. Likewise, the SR’s budget should be within the limit set for specific activities in the detailed grant budget approved by the Global Fund. The UNDP CO should ensure that the SR work plan, budget and PF are consistent.
Practice PointerThe UNDP CO can include additional clauses in the SR agreement as required and appropriate, subject to LO clearance, when applicable.
There are clear advantages to entering into a one-year agreement when dealing with a completely new SR, which would allow reviewing achievement of targets, costs and staffing after the first year.
[1] If it is not clear whether the change to the SR agreement template is substantive, the UNDP CO should contact Legal Office for guidance.
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